Visitors to our website are required to accept the following terms and conditions in return for the information given to them on this website.
Wessex Academic Health Science Network (AHSN) collects usage data from visitors throughout the website experience. This is largely to provide interactive functionality. Some anonymised data is also used to help us improve the website experience.
Wessex AHSN respects your privacy so we will not give or sell your data to third parties, allow any access to the data that isn’t necessary to honour any other contracts we have in place, or store excessive amounts of data we no longer need.
Wessex AHSN complies with the General Data Protection Regulation (GDPR) (EU May 25th 2018).
Data Subject – any living person.
Third Party – another company who Wessex AHSN works with to provide services to the Data Subject.
Personally Identifiable Information – data belonging to the Data Subject that can be used to uniquely identify them.
Data Controller – any organisation that stores Personally Identifiable Information
Data Processor – any organisation that works on (processes) Personally Identifiable Information.
Wessex AHSN collects data from the Data Subject during their usage of this website. Some of that data may be Personally Identifiable Information which may have been entered into web forms or provided to the website by the browser (such as IP address).
Wessex AHSN may also obtain Personally Identifiable Information about the Data Subject from a Third Party as part of a contract to work with that data.
Wessex AHSN primarily uses data from the Data Subject either to serve a contract (eg answer an enquiry or direct the Data Subject to online resources) between Wessex AHSN and the Data Subject, or to provide necessary functionality on this website.
Wessex AHSN may also collect additional data to satisfy other legal requirements, such as is required for e-commerce.
Wessex AHSN works with limited Third Parties to provide the service the Data Subject receives.
In all cases there is either an explicit contract in place between Wessex AHSN and the Third Party, Terms and Conditions or another legally binding relationship.
The data will likely be processed by:
Alphabet Inc (Google) – a suite of Google Tools is used by Wessex AHSN.
The data may be processed by:
Rackspace Ltd – website host/provider
3Men Squared Limited – to support technical enhancements to the website development and design.
The data is also periodically shared with the following:
Internal business support and communications teams for website performance monitoring and reporting Mobile phones – our staff may enter your contact number into their phones for the purpose of a meeting and will then erase the number after the meeting.
Wessex AHSN will never share your data with any third parties for marketing purposes.
Wessex AHSN can largely operate without the use of third party cookies. However, in many cases third party cookies improve the website experience.
Wessex AHSN will not add social sharing buttons to the page unless the Data Subject has explicitly opted in to social cookies.
Wessex AHSN will not include any tracking systems unless the Data Subject has explicitly opted in to tracking cookies.
Wessex AHSN will allow Google Analytics to operate on this website in order to provide necessary anonymous analytical data. This may result in a small amount of Personally Identifiable Information (eg regional location, browser type) being collected but this is only used as statistics and not for identification purposes.
Wessex AHSN will store data for only as long as necessary to fulfil the purpose for which it was obtained. Some data may be held for longer if it is either held on other systems that have not been updated, in backup data that has not expired or because of another lawful basis.
Wessex AHSN takes security seriously and makes use of technology wherever possible to secure data and protect against breaches.
We adhere to the principles relating to the processing of Personal Data set out in the GDPR (as follows) which require Personal Data to be:
(a) processed lawfully, fairly and in a transparent manner (Lawfulness, Fairness and Transparency)
(b) collected only for specified, explicit and legitimate purposes (Purpose Limitation)
(c) adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed (Data Minimisation)
(d) accurate and where necessary kept up to date (Accuracy)
(e) not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is processed (Storage Limitation)
(f) processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful processing and against accidental loss, destruction or damage (Security, Integrity and Confidentiality)
(g) not transferred to another country without appropriate safeguards being in place (Transfer Limitation)
(h) made available to Data Subjects and Data Subjects allowed to exercise certain rights in relation to their Personal Data (Data Subject's Rights and Requests).
Data Subjects have rights when it comes to how Wessex AHSN handles their Personal Data. These include rights to:
(a) withdraw consent to processing at any time
(b) receive certain information about the Data Controller's Processing activities
(c) request access to their personal data that we hold
(d) prevent our use of their personal data for direct marketing purposes
(e) ask us to erase personal data if it is no longer necessary in relation to the purposes for which it was collected or processed or to rectify inaccurate data or to complete incomplete data
(f) restrict processing in specific circumstances
(g) challenge processing which has been justified on the basis of our legitimate interests or in the public interest
(h) object to decisions based solely on automated processing, including profiling (ADM)
(i) prevent processing that is likely to cause damage or distress to the Data Subject or anyone else
(j) be notified of a personal data breach which is likely to result in high risk to their rights and freedoms
(k) make a complaint to the supervisory authority
(l) receive or ask for their personal data to be transferred to a third party in a structured, commonly used and machine-readable format.
This Privacy Notice will be reviewed regularly and this page will be updated with changes.
If you have any concerns about how Personally Identifiable Information is used by Wessex AHSN, please contact the Data Protection Officer:
Business Manager, Wessex Academic Health Science Network T: 02382 020 840